Overview

Clublink SaaS is a complete membership management platform you can run as your own SaaS business. Clubs, gyms, associations and societies sign up, choose a subscription plan and manage everything in one place: members and documents, membership plans, payments with instalments and late fees, events with paid tickets and waiting lists, facility booking, rewards and referrals, reports and their own public website.

Each owner’s data is kept completely separate. Members get their own portal with a digital membership card, and the built-in API powers the Android and iOS app for members and club staff (available as an add-on).

Built with Laravel, fully responsive, with multi-language and RTL support, and ready to sell with subscription plans, coupons and 6 payment gateways.

Demo Details

Preview Video : Click here to open the demo preview video

Admin URL: Demo Link

Documentation: Documentation Link

Super Admin
Email : superadmin@gmail.com
Password : 123456

Owner
Email : owner@gmail.com
Password : 123456

Member
Email : member@gmail.com
Password : 123456

Mobile App (Add-on)

Android & iOS App – Available as Add-on. Flutter source code for one app that serves everyone: members get their digital card with QR code (works offline), plans, payments with card payment and receipts, events and tickets, facility booking, rewards, family members and an AI assistant, while club owners and staff get the dashboard, members, a QR scanner for the door and event check-in (works offline), enquiries, payments and messaging. Members find your club with a company code or QR code (shown on your website), and the app shows your own title, logo and colour. The super admin sets the Google Play and App Store links.

Purchase the Mobile App: Membership Management SaaS Mobile App

Who Is It For?

SaaS founders – launch your own membership software and sell monthly, quarterly or yearly plans.
Clubs and associations – sports clubs, gyms, social clubs, alumni and professional associations that run memberships, events and bookings.
Societies and communities – manage dues, renewals, notices and activities for residents or members.

User Roles

Super Admin – runs the platform: customers, packages, coupons, transactions, landing page and settings.
Owner – full control of their club, including their own AI key and public website.
Staff – managers and front-desk staff see only the menus their role allows.
Member – digital card, membership, payments, events, bookings and rewards in their own portal and in the app.
Unlimited custom roles with permissions.

Main Features

Members & Documents

Member management with profile, family members and notes
Member documents with document types and review status
Member detail page with membership, money, attendance and rewards at a glance
Digital membership card with QR code
CSV import of members, privacy export and erase of personal data

Memberships, Plans & Payments

Membership plans with duration, billing frequency, price and family member limit
Memberships with renewal, expiry tracking and automatic renewal invoices
Membership suspension (pause) requests with owner review
Payments with installments, late fees and payment rules
Online payment: Stripe, PayPal, Flutterwave, Paystack, Razorpay and Bank Transfer
Expenses with expense types and income / expense reports

Events, Tickets & Activities

Events with calendar view, free or paid tickets and per-member limits
Waiting list that offers a seat when someone cancels, and automatic release of unpaid seats
Event QR code, QR scanner check-in and member registration in the member portal
Activity tracking with check-in and check-out
Event summary: seats, waiting list, attendance and money collected

Facility Booking

Courts, rooms and equipment with opening days, time slots and price per slot
Members book online; double bookings are prevented
Cancellation window, advance booking limit and staff booking for a member

Rewards & Referrals

Members earn points when they pay and can pay invoices with points
Referral codes with rewards for the referrer and a welcome bonus for the new member
Points history and adjustment by staff

Owner Website (Front-End) & Custom Domain

Every owner gets a public website – no coding needed
Multi-page block builder: hero with enquiry form, memberships, events, features, steps, team, gallery, timeline, stories, FAQ, contact and more
Plan details pages and a plan comparison table
Enquiries inbox with status, notes and CSV export
Settings and brand: colours, logo, contact details, footer and social links
Picture library, SEO settings and own domain per owner

Member Portal

Member dashboard with membership status, dues, events and bookings
Digital card, tickets, bookings, rewards, messages, documents and profile
Pause requests, automatic renewal switch and notification choices

Dashboards & Reports

Informative owner dashboard: revenue, active memberships, dues, members at risk, upcoming events and charts
Insights and More Reports with CSV export: unpaid by age, collection rate, payment methods, member growth, revenue by plan, churn and facility use
Membership, income and expense reports

AI, Notifications & Automation

AI assistant for owners and members that looks things up in the club system
Choose your AI service: OpenAI, Anthropic Claude, Google Gemini, Mistral, Groq, DeepSeek or OpenRouter
Each owner adds their own AI key – stored encrypted. AI follows the subscription plan, with a daily limit
AI message drafting for broadcasts and a weekly summary by email
Broadcast messages to member groups by email, SMS and WhatsApp
Email and SMS notification templates with enable / disable option, Twilio SMS and WhatsApp
n8n webhook integration
Daily automation (cron job): renewal, expiry, payment, instalment and event reminders, late fees and renewal invoices

SaaS & Administration

Subscription packages with member, user and event limits and plan features
Coupons and coupon history
Transactions with bank transfer approval
Pricing enable / disable option
Dynamic landing page CMS, custom pages, FAQ and footer
Landing page and register page enable / disable options
Owner email verification enable / disable option
Impersonate (log in as an owner to help)
Audit trail and logged history (login activity)

Settings & Security

Company, account, application and email (SMTP) settings
2-factor authentication
Google reCAPTCHA
Site SEO settings
Multi languages and RTL / LTR
Theme settings: multiple theme colours, light / dark mode, font styles
Tenant isolation: every owner’s data is separate, enforced in the database layer

System Requirements

PHP >= 8.1
MySQL / MariaDB database
BCMath PHP Extension
Ctype PHP Extension
cURL PHP Extension
DOM PHP Extension
Fileinfo PHP Extension
GD PHP Extension
JSON PHP Extension
Mbstring PHP Extension
OpenSSL PHP Extension
PDO PHP Extension
Tokenizer PHP Extension
XML PHP Extension
Cron job support (for reminders, late fees and renewal invoices)
SSL certificate (HTTPS) recommended – required for online payments and the mobile app

What You Get

Full Laravel source code
Web installer – install in a few minutes
Documentation with installation steps and a full feature guide (view online)
Future updates
Support through our ticket system

Need Assistance?

If you have any queries, please create a support ticket here, and our support team will respond as soon as possible.

Changelog

 Version 1.6 (30 Oct 2026)
 * AI assistant with a choice of AI services, per-owner keys and plan-based access
 * Public website for every owner: multi-page builder, plan pages, enquiries and own domain
 * Facility booking, paid event tickets with waiting lists, rewards and referrals
 * Installments, late fees and automatic renewal invoices
 * New dashboards, reports with CSV export, broadcast messages and member import
 * Member portal improvements: digital card, bookings, tickets, pause requests and privacy tools
 * REST API for the Android and iOS mobile app (add-on), with company code, QR code, store links and owner branding
 * Security: tenant isolation, audit trail, queued notifications and upload checks

 Version 1.5 (25 Jun 2026)
 * WhatsApp Integration for Sending Notification
 * Razorpay Payment Gateway Integration
 * Auto notification sending (Cron Job) to the customer for the membership renewal reminder, payment reminder ,membership expiry reminder, event reminder
 * Change the UI, Dashboard, and member modules

 Version 1.4 (26 March 2026)
 * Add n8n Integration
 * Add OpenAI Integration
 * Event Participate Registration in Member Login

 Version 1.3 (08 September 2025)
 * Member Dashboard Panel
 * SMS Notification Template
 * Twilio Integration for sending SMS
 * Report Section: Membership & Expense Report
 * Paystack Payment Gateway Integration
 * Small Improvement in Membership Renewal Flow

 Version 1.2 (08 April 2025)
 * UI Improvement
 * Dynamic Landing Page CMS
 * Pricing Features Enabled/Disabled
 * 2-Factors Authentication
 * Impersonate Features
 * Fixed Small Bugs
 * Added Custom Color Picker in Theme Settings

 Version 1.1 (23 December 2024)
 * Added Email notification enable/disable option.
 * Added Owner account email verification enable/disable option.
 * Added Email notification template

 Version 1.0 (16 November 2024)
 * Initial Release

Clublink SaaS - AI Powered Membership Management System