School Management System — Laravel 12 API + React Web Portal + Mobile App

A complete school management platform that ships as three connected applications: a Laravel 12 REST API, a React 19 web portal, and a native mobile app for Android and iOS built with React Native. All three share the same live data, so a mark entered by a teacher on a phone is on the parent’s screen instantly, with nothing to sync.

It is built for real schools and school networks. A Super Admin runs every campus from one login and switches between them from the top bar; a Branch Admin sees only their own. Teachers get their classes, students get their own records, and a parent sees all of their children in a single account. Every role gets a dashboard built for what they actually do, rather than one generic screen with parts hidden.

Parents are reached where they already are. The system talks to WhatsApp through Meta’s official Cloud API — no third-party reseller and no phone left plugged in at the office — sending fee vouchers, payment confirmations, absence alerts and results automatically. For urgent notices it can also place an automated voice call that reads the message aloud.

Live Demo

Web portal: https://sms.softhub.digital/login

Sign in as each role to see how differently the system presents itself. The four accounts belong to one school: the teacher takes the class the student sits in, and the parent is that student’s father.

Role	Email	Password
Branch Admin	admin@demo.com	Demo@2026
Teacher	teacher@demo.com	Demo@2026
Parent	parent@demo.com	Demo@2026
Student	student@demo.com	Demo@2026

The mobile app uses the same four logins. An APK is available on request.

What You Get

Backend — Laravel 12 REST API. Every rule lives here, and both clients are consumers of it.
Web portal — React 19 single-page application, compiled to static files any host can serve.
Mobile app — React Native (Expo SDK 54) for Android and iOS, from one codebase.
Documentation — a complete offline guide covering installation, every module, the WhatsApp setup and how to build the APK.
Database — two SQL dumps: a clean install, and a fully populated sample school for evaluating.

Multi-Branch

Run any number of campuses from a single installation
Branch isolation enforced in the API, not merely hidden in the interface
Per-branch logo, letterhead and settings, so each campus prints its own identity
Super Admin switches campus from the top bar; every list, report and record follows
Branch Admins are confined to their own campus and cannot reach another

Students & Admissions

Full student directory with search and filtering by class, section and branch
Complete student profile — attendance, fees, results and timetable in one place
Admissions pipeline that converts an approved applicant into an enrolled student
Public admission enquiry form for your website
Bulk enrollment from a spreadsheet, with per-row validation feedback
Student transfer between classes, sections and branches, individually or in batches
Roll number assignment and bulk reassignment
Parent accounts linking any number of children to one login
Pre-Eleventh recruitment pipeline for students at feeder schools
Student progress tracking — attendance trend, exam performance, assignment completion
Custom fields, so you can record what your school actually needs
Student data export

Academics

Education levels, classes, sections and subjects
Academic sessions, scoping enrollment, fees and results to the right year
Weekly timetable with teacher clash detection, viewable by class, teacher or student
Syllabus publishing per subject and class
Grading policy with configurable grade boundaries and pass marks
Class and section detail views with enrolled student lists

Attendance

Daily student attendance by section — present, absent, late and leave
Register opens with everyone present, so a teacher only marks the exceptions
Teacher and staff attendance
School-wide overview showing which classes have not marked their register yet
Automatic WhatsApp alert to the parent when a child is marked absent
Attendance statistics and reporting

Examinations & Results

Exam types with weightings, exams per class, and a published datesheet
Marks entry that opens on an upload-status board showing exactly which class and subject is still outstanding
Student search within marks entry by name or roll number
Grades applied automatically from the grading policy
Result cards with position, percentage, grade and subject breakdown
Printable result cards for a whole class in one run
Cumulative results combining several exams by their type weightings
Quizzes with timed attempts and automatic marking

Fees & Finance

Fee heads for each charge — tuition, admission, transport, examination, laboratory
Fee policies setting what each class pays, without touching individual students
Discounts for siblings, staff children, scholarships and hardship waivers
Voucher generation for a class or the entire school in one run
Printable vouchers, and Excel export
Full and partial payment recording by cash, bank transfer or card
Online payment through Stripe and PayPal
Automatic late fees, fixed or per day, applied once a voucher passes its due date
Collection reports by class, section and date range, plus a defaulters list
General accounts for income and expenditure beyond student fees
Staff payroll records

E-Learning

Assignments with due dates, attachments and submission tracking
Study materials shared with a class
Recorded video lectures organised into playlists, with view tracking
Live online classes with join links and in-class chat

Staff & HR

Teacher directory with qualifications, subjects taught and classes assigned
Non-teaching staff records, departments and designations
Leave applications and approvals with running balances per leave type
Login credentials generated automatically when a member of staff is added

Communication

Announcements to a chosen audience, delivered in-app, by WhatsApp, or as a voice call
Internal messaging between staff, teachers and parents, with attachments
Daily homework diary published per class
School events calendar
In-app notifications

WhatsApp Integration

Connected directly to Meta’s official WhatsApp Cloud API. You pay Meta for messages; nothing is added on top and no reseller sits in between.

Seven message templates written to pass Meta’s review, each shown with the exact wording to submit
Automatic sends for fee vouchers, payments received, overdue reminders, absence alerts, published results and admission decisions
Two-way inbox — parent replies are matched to the family they came from
Optional AI assistant that answers parents about their own children’s attendance, fees, results and timetable, and escalates anything it cannot answer to a human
Message queue with delivery tracking and rate limiting
Test-number allow list, so nothing reaches real parents while you are setting up

Automated Voice Calls

Telephones parents through Twilio and reads the notice aloud
Distinguishes a person answering from an answering machine, and records each outcome
Can be sent alongside a WhatsApp message, with each channel tracked separately

Mobile App (Android & iOS)

Built with React Native and Expo SDK 54 — one codebase for both platforms
Over 80 screens covering admin, teacher, student and parent roles
Role-specific dashboards, matching the web portal
Weekly timetable as a calendar
Attendance marking and marks entry from a phone
Fee vouchers, results, diaries, assignments and lectures
Builds to an installable APK with Expo’s cloud service — no Android Studio required
Takes your school’s colour and logo automatically from the portal settings

Administration

Role builder — compose a role from individual permissions per module and action
User management across every account type
School leaving certificates, character certificates and ID cards, rendered with the student photograph
Library catalogue with issue and return tracking
Inventory and asset records
Visitor log
Activity log recording who changed what and when
System settings — school identity, logo, currency, theme colour and landing page layout, all editable without touching a file

Public Website

Landing page with a choice of banner, video or slider hero
Drag-and-drop section ordering and visibility
About and contact pages
Public admission enquiry form feeding straight into the admissions pipeline
Privacy policy and terms pages
All content editable from the admin settings

Security

This is where most scripts in this category cut corners, so it is worth being specific.

Every endpoint is permission-checked. Being signed in is never sufficient on its own — each action requires the permission for that action, enforced in the API rather than by hiding a button.
Student photographs are not publicly readable. They are served through short-lived signed links that expire, so knowing or guessing a filename gets you nothing.
Teaching material is protected the same way — syllabuses, study materials and lecture video.
Private documents are sealed off entirely — diaries, message attachments and accounting paperwork are unreachable from the web.
Branch isolation is enforced server-side, so editing a URL will not reach another campus’s data.
Login throttling against password guessing
Expiring authentication tokens
Passwords hashed with bcrypt
CSRF protection, SQL injection prevention through query bindings, and validated file uploads
Automated test suite covering the access-control rules

Technical Specifications

Laravel 12 with Sanctum token authentication
PHP 8.2 or newer
MySQL 5.7+ or MariaDB 10.3+
React 19 with Vite 7 and Redux Toolkit
React Native 0.81 with Expo SDK 54
REST API with a single consistent response format across every endpoint
Service-layer architecture — thin controllers, business logic in services
Form request validation on every write
159 database migrations
71 API controllers
Excel export and PDF generation

Server Requirements

PHP 8.2+ with bcmath, ctype, curl, dom, fileinfo, gd, json, mbstring, openssl, pdo_mysql, tokenizer, xml and zip
MySQL 5.7+ or MariaDB 10.3+
Apache with mod_rewrite, or Nginx
Standard cPanel shared hosting is sufficient — no VPS or root access required
Node.js 20+ on your own computer, to build the portal and the mobile app

Documentation

A complete offline guide is included, opened in any browser with no internet connection needed. It covers where each folder goes on the server, installation on cPanel and on a VPS, every module with screenshots, the full WhatsApp Cloud API setup step by step, the Twilio setup, how to run the mobile app on a phone, how to build an installable APK, and a troubleshooting section for the problems people actually hit.

Feel free to contact us if you have any questions before purchasing.

Changelog

Version 1.0

Laravel 12 REST API with Sanctum authentication
React 19 web portal for admin, teacher, student and parent
React Native mobile app for Android and iOS
Multi-branch support with server-side isolation
WhatsApp Cloud API integration with seven approved-ready templates
Two-way WhatsApp inbox with optional AI assistant
Automated voice calls through Twilio
Online fee payment through Stripe and PayPal
Signed, expiring links for student photographs and course material
Per-endpoint permission checks across the whole API
Complete offline documentation with installation guide

School Management System - Laravel API, React Portal & Mobile App