NutriSense – Diet and Nutrition Clinic Management App | Customer App, Admin Panel (AI-Enabled)

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NutriSense is a complete, self-hosted management system for dietitians, nutritionists, and diet clinics. It brings enquiries, appointments, meal plans, packages, billing, a customer portal, and a full public marketing website into one Laravel application, with an optional layer of AI assistants and a WhatsApp booking bot on top. A customer mobile app for Android and iOS is included as full source code.

Everything installs through a guided web wizard. The core clinic system runs on nothing but standard PHP hosting and a MySQL database – every integration (AI, WhatsApp, SMS, push, payment gateways) is optional and connects to an external service you control.

⚠ Important – Third-Party Costs: The item price covers the NutriSense software only. Optional integrations – AI (OpenAI / Google Gemini), WhatsApp/Meta Cloud API, SMS gateway, Push Notifications (OneSignal), and Payment Gateways (Stripe / Razorpay) – are billed directly to you by those providers based on your own usage. We do not resell, mark up, or charge any subscription for them. Every core feature (enquiries, appointments, meal plans, billing, portal, website) works fully without enabling any of them. See the “Third-Party Services & Costs” section below and the included documentation for full details.

What You Get

Full Laravel source code for the backend, admin panel, staff panel, customer portal, and public website
Full Flutter source code for the customer mobile app (Android & iOS)
Browser-based installation wizard – server check, purchase-code verification, database import, admin account
Complete HTML documentation – installation, server requirements, third-party services & costs, WhatsApp/Meta setup, AI setup, cron setup, module walkthrough, mobile app build & publish guide, screenshots, and FAQ
Demo/sample data seeders so the system is populated on day one, not an empty shell

Enquiry & Lead Management

Every lead – from your website, WhatsApp, an AI chat, a walk-in, or a referral – lands in one place with automatic source tracking, so nothing is lost.

Automatic source tagging (Website, WhatsApp, AI Chat, Walk-in, Referral)
Scheduled follow-ups so no lead falls through the cracks
WhatsApp conversation timeline attached to the enquiry
One-click “Convert to Customer”
Bulk Excel / CSV import for migrating from a spreadsheet

Customer Records & Medical Profiles

A complete profile for every customer – far more than a name and phone number.

Medical conditions, current medications, food allergies, referring doctor
Dietary preference, cuisine preference, activity level, sleep pattern, water intake, and more
Height, current weight, and target weight, with goal (weight loss / gain / maintain)
Lab report uploads (PDF / image) kept against the customer
Emergency contact details
CSV import / export for bulk data handling

Progress Tracking

Log weight and body measurements at every visit and watch the trend build automatically – visible to staff in the admin panel and to the customer in their portal and the mobile app, always in sync.

Weight and body-measurement logging per visit
Automatic trend history and charts – no manual charting
Progress photos

Appointment Scheduling & Calendar

Book, reschedule, and cancel consultations on a real availability-aware calendar – no double-booking, no manual slot math.

Calendar view with rescheduling
Configurable working hours drive every slot offered – admin, public booking form, and the WhatsApp bot
In-clinic and Online consultation types, each with its own fee and duration
Automatic conflict detection per dietitian
Consultation notes recorded against each visit
Automated reminders by WhatsApp, SMS, and Email

Food Database & Meal Plans

Build personalised, day-by-day meal plans from your own structured food database. AI can draft a plan in seconds, matched to the customer’s calorie target – and a dietitian always reviews and approves before the customer sees it.

Structured food database – name, category, calories, and macros per item
CSV import / export with a downloadable template for bulk loading
Day-by-day plans organised by meal slot
Optional AI-assisted plan generation matched to calorie / macro targets
Mandatory dietitian approval before a plan is visible to the customer
Clean, print-ready PDF export
Save any plan as a reusable template, or clone it to another customer

Packages & Membership Billing

Sell consultation bundles and meal-plan-revision packages, with usage tracked automatically as customers redeem them.

Custom packages (e.g. “8-Session Weight Loss Program”)
Automatic “sessions remaining” tracking as appointments are used
Assign a package to any customer from their profile
Buy / renew packages from the customer portal and mobile app

Invoicing & Online Payments

Generate professional invoices, take payment online, and share secure permanent invoice links customers can revisit any time.

Stripe and Razorpay payment gateways, plus manual / custom payment recording with an uploadable QR-code image
Downloadable PDF invoices
Secure signed invoice links – shareable, permanent, no login required to view or pay
Automatic payment reminders for unpaid invoices
Automatic payment-received confirmation to the customer

Admin & Staff Panel

Run the entire clinic from one dashboard – enquiries, appointments, meal plans, billing, reports – with an optional built-in AI assistant that can look up records, book appointments, and draft meal plans on command.

Role-based access – Owner/Admin, Dietitian, Receptionist, Accountant – each sees only what their job needs
Owner/Admin can impersonate any staff member for troubleshooting, without their password
Optional staff AI assistant, scoped to that person’s own permissions, with saved conversation history
Business reports – revenue, appointment volume, conversion rates – exportable
Full audit log of every important action
In-panel documentation pages alongside the relevant settings

Customer Self-Service Portal

A dedicated private login where customers manage everything themselves – no phone calls to the front desk.

View approved meal plans and download the PDF
Book, reschedule, or cancel their own appointments
Log progress and view their own trend history
Pay invoices online and view payment history
Buy or renew packages
Optional AI assistant, scoped strictly to their own data
Manage their own profile and password

Customer Mobile App (Android & iOS) – Full Source Included

A Flutter app for your customers, shipped as complete source code. The same login as the web portal, plus mobile-only extras. Build and publish it under your own developer accounts – the documentation walks through changing the app name, icon, splash screen and bundle ID, and the full release process for both stores.

Dashboard with today’s plan, meal-plan history, appointments, progress chart, water log
Appointment booking and rescheduling
Invoices and online payment (Stripe / Razorpay)
Buy and renew packages
AI assistant chat
Calorie Checker – manual food search, an AI estimate from a typed meal (“2 roti and dal”), and an AI estimate from a photo of your plate
Guest mode – BMI / BMR / TDEE calculator, a free AI sample meal plan (captures the visitor as a lead), guest AI chat, view packages, and a “book a consultation” enquiry form
Sign-up, login, phone / email OTP verification, and forgot-password flows
Push notifications via OneSignal, configured from the admin panel
English, Spanish, and Arabic (right-to-left) included – more languages added easily
Central theme and colour file for quick re-branding

WhatsApp Automation with AI

An optional AI assistant that lives inside WhatsApp itself. Customers book appointments, check their meal plan, or ask questions in plain conversation, any time, with no staff involvement.

Runs on Meta’s official WhatsApp Cloud API
Natural-language conversation – no rigid menus
Books appointments, answers meal plan / invoice / progress questions
Registers a brand-new WhatsApp lead as a customer automatically on their first booking
Automated WhatsApp reminders for appointments, payments, and meal plans
Configurable first-message auto-reply and per-event message templates

AI Chat Assistants

Four separate AI assistants, each scoped to who it is talking to, all sharing one connection you configure once. Every AI feature is optional and off until you add your own key.

Public website widget – answers visitor questions, shows package cards, runs BMI / BMR / TDEE calculations, and captures leads into an enquiry
Staff assistant – scoped to each staff member’s role and permissions
Customer portal / app assistant – scoped to that customer’s own plan, appointments, and invoices
WhatsApp bot – the only assistant that can take real actions (booking)
Choose GPT-4, GPT-4 Mini, or Google Gemini – the system picks the right provider automatically
Name your assistant once (“Ask Riya”) and it shows everywhere

Public Marketing Website

A complete marketing site is built in – no separate site or theme needed – and it is edited entirely from the admin panel.

Hero section, programs, team profiles, testimonials, FAQ
Blog with posts, categories, and a rich text editor
Public health tools – BMI / BMR / TDEE calculators
Interactive “Get Started” health quiz – every completion becomes a tracked enquiry automatically
Legal pages (Privacy Policy, Terms of Service)
Online booking and checkout
SEO fields per page plus an auto-generated sitemap
Optional AI chat widget

Multi-Channel Notifications

Reach customers on three channels, each configured independently. None are required to run the system day to day.

Email (SMTP)
SMS (Twilio or another gateway)
WhatsApp (Meta Cloud API)
Editable templates per event and per channel, with sensible defaults

Installation & Code Quality

Guided web installer – server requirement check, purchase-code verification, database import, first admin account, then the installer locks itself
No manual .env editing, no database commands
Clean service-layer architecture – logic is not dumped into controllers
Validated input on every form
API keys and secrets encrypted at rest – nothing sensitive in plain text
Signed, tamper-proof links throughout
Built on Laravel with consistent, readable, maintainable structure

Server Requirements

Any standard PHP host – shared cPanel/Plesk, VPS, or dedicated. The installer checks all of this automatically before it continues.

PHP 8.3 or higher
MySQL 5.7+ or MariaDB 10.3+ (an empty database you create before installing)
PHP extensions: BCMath, Ctype, cURL, DOM, Fileinfo, JSON, Mbstring, OpenSSL, PDO / pdo_mysql, Tokenizer, GD, Zip
Writable: storage/, bootstrap/cache/, and the project root (for the .env file the installer writes)
Composer, to install the PHP dependencies once after uploading (via SSH, cPanel Terminal, or a cPanel Composer tool – or build the vendor/ folder on your computer and upload it)
Node.js & npm, to build the admin panel assets once after uploading (or build the public/build/ folder on your computer and upload it)
The ability to add one cron job, for automated reminders

Third-Party Services & Costs (Important)

The price of this item covers the NutriSense software only. The core system – enquiries, customers, appointments, meal plans, billing, portal, website – runs on nothing but your own hosting and a MySQL database. Every service below is optional and connects to an external, third-party provider that you sign up for and are billed by directly. We do not resell any of them and add no markup, licence fee, or subscription of our own. Their pricing is set by the third party and can change at any time – always check the provider’s current pricing page before enabling a feature for real customers. The buyer is solely responsible for all third-party service costs.

OpenAI or Google Gemini – only for the AI chat assistants, AI meal-plan generation, and the app’s calorie estimate. Billed by the provider per usage; Google Gemini has a free tier, OpenAI does not. You use your own API key.
Meta WhatsApp Cloud API – only for WhatsApp reminders and the WhatsApp bot. Meta bills per conversation; customer-initiated chats are free within Meta’s allowance, business-initiated messages (proactive reminders) are charged by Meta. Requires a free Meta Developer account and a WhatsApp Business number.
Twilio or another SMS gateway – only for SMS reminders and OTP. Billed per SMS by the provider.
An SMTP / email provider – for system emails (password resets, invoices). Often included free with your hosting.
OneSignal – only for mobile app push notifications. Free tier covers most single clinics.
Stripe and / or Razorpay – only for online card / UPI payments. Each charges its own per-transaction fee. You can instead record payments manually at no cost.
Apple Developer Program (US$99 / year) and Google Play Console (US$25 one-time) – only if you publish the mobile app under your own accounts.
Envato purchase code – verified once during installation. A one-time purchase per the Envato licence terms; no recurring licence fee from us.

A dedicated “Third-Party Services & Costs” page in the included documentation explains exactly what each service costs, who is billed, and what works with no third-party service at all.

Documentation & Support

The download includes a full HTML documentation set – installation, server requirements, third-party service costs, WhatsApp/Meta setup, AI setup, cron job setup, a module-by-module feature walkthrough, the mobile app build and publish guide (app name, logo, bundle ID, signing, store release), screenshots, and an FAQ. For help, email the support address on the item page with your Envato purchase code.

Frequently Asked Questions

Is AI required to use this system?

No. Every core feature – enquiries, appointments, meal plans, billing, the customer portal, the website – works completely without AI. The AI features are an optional layer you enable with your own OpenAI or Google Gemini key.

Does the AI feature cost extra?

There is no markup or subscription from us. If you enable AI, you connect your own API key and are billed directly by OpenAI or Google based on your usage. You control that spend and can disable AI at any time.

Is the WhatsApp bot free?

It runs on Meta’s official WhatsApp Cloud API. Customer-initiated conversations (a customer messages you first) are free within Meta’s allowance. Business-initiated conversations (proactive reminders you send) fall under Meta’s per-conversation pricing, which Meta charges for. There is no fee from us. Check Meta’s current WhatsApp Business Platform pricing for exact rates.

Do Stripe and Razorpay cost anything?

NutriSense adds nothing on top. Each gateway charges its own per-transaction fee (a percentage plus a fixed amount), set by the gateway and varying by country. If you prefer not to use a gateway, the system also supports manual / custom payment recording at no cost.

Can I re-brand and publish the mobile app?

Yes. Full Flutter source is included, and the documentation walks through changing the app name, icon, splash screen and bundle ID, and building signed releases for the Play Store and App Store. Publishing requires your own Apple Developer (US$99 / year) and Google Play (US$25 one-time) accounts.

Do I need SSH to install it?

You need to run Composer and npm once after uploading, to install the PHP dependencies and build the admin panel assets (SSH, cPanel Terminal, a cPanel Composer/Node tool, or build vendor/ and public/build/ on your computer and upload them). Everything after that is the browser wizard.

Can I use it on more than one domain?

A regular licence covers one installation. See the Envato licence terms for regular vs extended, and contact support if you are moving domains or need a staging copy.

NutriSense - Diet & Nutrition Clinic Management App | Customer App + Admin Panel (AI-Enabled)