Property Next – AI Powered Property Listing Management System

PropertyNext is an AI‑assisted, full‑stack real‑estate & property management system built with Next.js and MongoDB. It lets agencies and landlords manage properties, units, agents, owners, tenants, leases, maintenance, finances, staff, and reporting from a single modern dashboard, with granular role‑based access control and optional AI‑powered insights.

⚠️ IMPORTANT: External AI Service Costs

This application includes AI-powered features that require external API services. These services have their own separate costs that are NOT included in the purchase price of this software.

AI Features Requiring External Services:

AI Reports – Uses OpenAI APIs
AI Property Assistant – Uses OpenAI APIs

Cost Information:

You will need to create your own accounts with OpenAI service provider (OpenAI)
AI service provider has their own pricing structure (pay-per-use, subscription, etc.)
Costs vary based on usage volume and the specific AI features you choose to enable
You have full control over which AI features to enable or disable

✅ The software is fully functional without AI features. All core property management features work independently without requiring any external AI services or additional costs.

Live Demo

Experience the elegance and efficiency of Property Next:

Frontend URL: https://next-property.vercel.app

Backend URL: https://next-property.vercel.app/login

Admin Demo Credentials: Email: admin@example.com

Password: 123456

Customer Demo Credentials: Email: customer@example.com

Password: 123456

Agent Demo Credentials: Email: agent@example.com

Password: 123456

Hosting Options for production deployment

Vercel (Recommended)

Free tier available, automatic deployments, optimized for Next.js

☁️ Netlify

Free tier available, easy deployment, good performance

️ VPS/Dedicated

DigitalOcean, AWS, Azure – Full control, requires server management

Local Server

Development or private network deployment

Core feature highlights

Modern dashboard: Real‑time overview of listings, occupancy, revenue, pending maintenance, and key KPIs.
End‑to‑end workflow: From lead inquiries → bookings → contracts → payments → maintenance → reporting.
Role‑based access: Super Admin, Admin, Manager – each with granular permissions.
AI assistance: AI reporting and property insights to summarize performance and generate management insights.
Multi‑channel communication: Email (SMTP) and SMS (Twilio) notification settings.
Database backup: One‑click JSON backup of the full MongoDB database from the Settings page.

Detailed features (module by module)

1. Dashboard

High‑level KPIs: Total properties, occupied units, upcoming renewals, pending maintenance, total revenue, expenses, and profit snapshots.
Quick filters & shortcuts: Jump to common actions like creating a property, adding a maintenance ticket, or registering a new user.
At‑a‑glance charts: Visual breakdown of bookings, payments, and occupancy trends so managers can understand performance in seconds.

2. Properties

Property catalog: Manage all buildings/projects with title, location, images, descriptions and meta‑data.
Property assignment: Link each property to an owner and (optionally) a primary agent.
Filtering & search: Search properties by title, location, status, and more.
Property‑level stats: For each property, view units, occupancy, bookings, and related financials.

3. Units

Unit management: Create and manage units inside each property, with unit number, block/floor, type (e.g. 2BHK, Studio), size, price, and status (Available, Sold, Rented, etc.).
Property‑linked: Units are always linked to a parent property, with navigation from property → units.
Status tracking: Quickly see which units are vacant, booked, rented, or sold so you can plan marketing and follow‑ups.
Owner/tenant link: Attach units to owners and/or tenants to keep track of who occupies what.

4. Agents

Agent registry: Create and manage agents with personal info (name, email, phone) and agent‑specific profile data.
Performance metrics: For each agent, see listing count, commission earnings (pending, approved, paid), and quick stats.
Role‑aware listing: Only true agents are shown in the Agents list (Super Admin / Admin users are excluded).
Agent profile view: Dedicated agent profile page with commissions history table and associated listings.

5. Owners

Owner accounts: Manage property owners, including company‑level details (company name, tax ID).
Owner stats: Number of properties owned and basic performance metrics.
Search & filters: Search owners by name, email, phone, or company name.
Owner‑centric views: Quickly view all properties tied to a specific owner.

6. Customers / Tenants

Customer management: Store prospective buyers, tenants, or general customers.
Contact details: Keep email, phone, and other contact info organized.
Lifecycle support: Customers flow into inquiries, bookings, contracts, and payments modules.

7. Inquiries (Leads)

Lead tracking: Capture incoming inquiries about properties and units.
Status management: Mark inquiries as new, in progress, converted, or lost.
Agent follow‑up: Assign agents to inquiries for better accountability and follow‑through.

8. Bookings

Pre‑contract bookings: Manage reservations of units before final contract signing.
Link to properties/units: Each booking is linked to a property and unit so availability is always in sync.
Status & payment integration: Track booking status and any associated booking payments/deposits.

9. Contracts & Leases

Digital contract management: Keep contract records for sales or rental agreements.
Tenant/owner linking: Attach each contract to owner, tenant (customer), property, and unit.
Dates & terms: Store start/end dates, rent amount, frequency, and special terms/notes.
Renewals & expiry: Use reports to see upcoming expirations so nothing slips through the cracks.

10. Payments

Payment tracking: Record and view all payments related to rents, bookings, sales, and other income.
Payment statuses: Mark payments as pending, paid, partial, or overdue.
Filtering & search: Search payments by customer, property, date range, or status.
Integration with contracts: Quickly see which contracts are up‑to‑date vs. overdue.

11. Deposits

Deposit history: Track security deposits and other deposit‑type payments separately from regular rent.
Refund workflows: Keep a clear log of deposits and any refunds when tenants move out.
Customer‑centric view: View deposit history on the relevant customer/payment details pages.

12. Maintenance

Ticketing system: Create maintenance requests with title, description, type (Repair, Routine, Emergency, etc.), priority, status, property, and optional unit.
Unit‑aware: Units dropdown is dynamically loaded per property so you can target specific apartments/units.
Status flow: Track requests from Pending → In Progress → Completed → Cancelled.
Cost & schedule: Include estimated cost and scheduled dates for better budgeting and planning.
Maintenance list & filters: Filter by property, priority, status, and text search.

13. Expenses

Expense logging: Track operating expenses (repairs, utilities, marketing, etc.).
Categories & notes: Categorize each expense and capture notes and attachments (if implemented in your build).
Integration with reports: Expenses feed into financial and AI reports for profit/loss analysis.

14. Payroll

Payroll management: Manage staff payroll records, including salary and payouts.
Staff link: Connect payroll records with staff members for a unified HR view.
History & auditing: Keep track of payroll transactions over time for compliance and review.

15. Suppliers

Supplier list: Maintain suppliers or vendors who provide services (maintenance, cleaning, etc.).
Contact data: Store emails, phone numbers, and company details for quick access.
Integration: Use supplier info in maintenance and expense records where relevant.

16. Staff

Staff directory: Maintain a list of internal staff members (non‑agents).
Streamlined fields: Basic staff info and salary; commission/skills fields are removed from the forms and listing if you’ve requested that customization.
Status control: Activate or inactivate staff as your team changes.

17. Reports

Operational reports: Standard reports on occupancy, revenue, expenses, maintenance workload, and more.
Filtering: Filter by date range, property, agent, owner, or status depending on the report.
Export‑friendly data: Tables and KPIs structured to be easy to export or copy into external tools.

18. AI Reports

AI‑assisted summaries: Automatically summarize financials, occupancy, and operational performance using OpenAI.
Natural language insights: Translate raw numbers into plain‑English recommendations and risk points.
Configurable model: Choose between different OpenAI models (e.g. GPT‑4o, GPT‑4o mini) from Settings.

19. Users & Roles (RBAC)

User management: Create and manage system users with email, password, and assigned role.
Role‑based access control:
- Built‑in roles: Super Admin, Admin, Agent, Owner, Customer, etc.
- Fully configurable custom roles via the Roles UI.
- Per‑module permissions: view (none/own/all), create, edit, delete for each resource (properties, bookings, payments, maintenance, staff, users, roles, CMS, reports, etc.).
Security rules:
- Only users with a valid role are listed on the Users page.
- Sensitive resources (settings, roles, users) are restricted to admin‑level roles.

20. Global Settings

Store & branding: Store name, logo upload with preview, address, phone, email, website, business hours.
Financial & localization:
- Default currency (full list of world currencies).
- Timezone selection (UTC + major world zones).
- Default tax rate.
Receipt & terms:
- Custom receipt footer message.
- Global terms & conditions for invoices/contracts.
SMS (Twilio):
- Enable/disable SMS notifications.
- Configure Twilio SID, Auth Token, and phone number.
Email (SMTP):
- Enable/disable email notifications.
- Configure SMTP host, port, secure flag, username, password, and From address.
- Hints for Gmail app‑password based setups.
AI configuration:
- Turn AI features on/off.
- Store OpenAI API key and choose the model.
Database backup:
- One‑click download of a JSON backup of the entire MongoDB database (secured by settings‑edit permission).
- Runs via a dedicated /api/settings/backup endpoint, triggered from the Settings UI.

Technology stack

Frontend

Next.js 16 (App Router, Turbopack) – Production‑ready React framework for SSR/SSG/hybrid apps.
React 18 – Modern React hooks‑based UI.
TypeScript – Strongly typed codebase for better reliability and maintainability.
Tailwind CSS – Utility‑first CSS framework for a modern, responsive UI.
Lucide Icons – Clean, SVG‑based icon set (lucide-react).

Backend

Next.js API Routes – All APIs (/app/api/) are implemented using Next.js route handlers, running on Node.js.
MongoDB – Document database for storing all entities (users, roles, properties, units, maintenance, payments, etc.).
Mongoose – Schema‑based ODM for MongoDB (e.g. User, Role, Property, Unit, Maintenance, Settings models).
Authentication (NextAuth / custom auth) – Session‑based authentication via the imported auth helper.
RBAC middleware – Custom checkPermission helper and role permissions persisted in the Role model.
Security helpers:
- escapeRegex to protect searches against regex injection.
- Password hashing using bcryptjs in Mongoose pre‑save hooks.

Integrations

Twilio (SMS) – Optional SMS notifications via Twilio credentials configured in Settings.
SMTP email – Outgoing transactional emails via any SMTP provider (Gmail, Outlook, custom SMTP, etc.).
OpenAI API – AI‑powered reporting and assistant features (configurable API key and model).
Baseline / modern browser mapping – For performance‑aware bundling (used internally by Next.js).

Dev & build tools

Node.js 18+ – Required runtime.
npm – Package manager (with npm run dev, npm run build, npm run start scripts).
Turbopack / Next build pipeline – For fast dev mode and optimized production builds.
TypeScript type checking – Ensures type‑safe code during build.

Change Log:

2nd April, 2026

Added seperate customer login option for customer

9th May, 2026

Added Frontend Website.
Added seperate agent login option for agent
Added amenities module in admin panel

Property Next - AI Powered Property Listing and Tenant Portal & Rental Software | Next.js | Mongodb